Schools are an integral part of every community. Teachers and the school staff are community leaders who help educate and encourage students even after they graduate. Parents who also want to be involved in their children’s educational experience join the Parent Teacher Organization (PTO).
One of the main roles of PTO members is running fundraisers for the school in order to support the school’s extra curricular activities, student excursions, and more. In order to fulfill the school’s financial goals, fundraiser events need to be organized, budgeted and well attended.
If you are looking to run successful PTO fundraising campaigns at your children’s school, here are five tips for making an easy fundraiser successful and fun.
Making an easy fundraiser is all about planning ahead. The first step to managing a school fundraiser is to take out a calendar and mark off the dates that the school can accommodate an event.
Check with the school principal to verify tentative fundraiser dates and to see if there are any other school-related fundraisers or events happening on the dates you had in mind.
Once you have some tentative dates, start planning. To make an easy fund raiser manageable, start planning at least 10-12 weeks before the date of the fundraiser. For example, if you a have Christmas fundraiser coming up, start planning right after Halloween. For Easter or springtime fundraisers, you should start in February. And be sure to plan events happening at the beginning of the school year before the previous school year is out.
Designate specific fundraiser roles for each member of the PTO. For example, the main coordinator should be the leader of the fundraising team. The treasurer is the person responsible for managing the budget of the fundraising campaign and also the one calculating the donations and making sure you’re on track for meeting the financial goals of the event. The social media administrator will be responsible for creating posts to put on the school’s Facebook page and other social media accounts in order to generate donations and awareness of upcoming fundraising events.
To make an easy fund raiser, start with a target goal for the amount of money you hope to raise and a plan for what will happen to the money once the fundraiser is over. You should also have a separate budget for how much you can spend to set up the event. Share these goals with your fundraising team then have some fun! A positive attitude along with a clear goal will convince supporters to give donations.
Fundraising is fun, but it can also be hard work, so don’t be afraid to reach out for professional help. If you need assistance for budgeting your event, or advice on how to generate awareness and boost attendance, contact a professional fundraising company in your area. They will be able to help your fundraiser reach its financial goals.
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